Workforce compliance software · 14-day free trial
CertTrack keeps every employee’s certifications, licences and mandatory training in one live register, reminds people before anything lapses, and checks upcoming projects against the qualifications they need, so staffing gaps show up on your screen instead of at the site gate.
Plans from $4 a month. No card needed for the trial.
Coverage Map · PRJ-231
Sample dataHarbour Point Tower — chiller replacement
Starts 17 Nov · 4 people assigned · 2 requirements need action
Confined Space Entry
D. Okafor expired 3 Nov
Working at Height
All three valid past the 29 Jan finish
Gas Safety Registration
Both registrations lapse mid-project
First Aid at Work
H. Novak valid to 2027
Assign Rania Mensah: Confined Space Entry valid to Aug 2027, not on another project.
Every certificate, licence, course and renewal date for every employee, in one place.
Projects and shifts are checked against the qualifications they require before crews are confirmed.
Upload a PDF or a phone photo. Holder, issuer, number and dates are extracted for review.
Employees and managers get reminders at 90, 60 and 30 days, with escalation when nothing happens.
Before the right person is sent
An expired ticket rarely causes a problem on paper. It causes one on Monday morning, when the crew is on site and the permit cannot be signed. These scenarios show the same job without and with CertTrack.
Without CertTrack
Mon 07:00
D. Okafor · Pipe fitter
Confined Space Entry expired 9 days ago
Found at the site gate. Entry permit refused, crew of four stood down for the morning.
With CertTrack
Mon 07:00
R. Mensah · Pipe fitter
Confined Space Entry valid to Aug 2027
Flagged on Thursday by the Coverage Map. A qualified fitter was swapped in before the roster went out.
Illustrative scenarios.
The problem
Small teams manage with a spreadsheet and good memory. Add a second site, a client with its own requirements, or agency labour, and records scatter, expiries slip, and nobody can say with confidence who is cleared for next week’s work.
What it costs
01
Certificates sit in email attachments, shared drives, training-provider portals and a spreadsheet one person maintains. Nobody trusts the totals.
02
Renewals are noticed at the site gate or during an audit, when the only options are standing people down or working out of compliance.
03
Project managers staff by availability. Whether the crew holds the confined-space, height or electrical tickets the job needs is checked by hand, if at all.
04
Clients and regulators ask for evidence per site and per person. Assembling it means chasing scans and rebuilding the spreadsheet.
One register replaces the scattered files. Certificates are read and verified on upload. Reminders run on a schedule rather than on someone’s memory. Every project states the qualifications it needs, and the Coverage Map compares that with the people assigned, days or weeks before mobilisation.
See the Coverage MapProduct
CertTrack covers the full lifecycle of a certification: capture it, verify it, watch its expiry, connect it to the work that requires it, and produce the evidence when a client asks.
A searchable record for every employee: certificates, licences, cards, mandatory courses, issue and expiry dates, issuing body and evidence file.
See your compliance position by person, team, site or qualification in seconds instead of rebuilding a spreadsheet.
Employees or admins upload a PDF, scan or phone photo. CertTrack extracts the holder name, qualification, certificate number, issuer and dates, and scores its confidence in each field.
Data entry drops to a quick review. Anything unclear goes to a review queue rather than straight into the register.
okafor_cse.pdf
Daniel C. Okafor
SW-CS-448210
10 Nov 2029
10 Nov 2026
A forward timeline of every expiry. Scheduled reminders go to the employee and their manager at 90, 60 and 30 days and escalate when an expiry is close and nothing has been uploaded.
Renewals get booked while there is still time, and training budgets can be planned by month.
Assign mandatory courses by role or site, record completions and refresher intervals, and track induction packs for new starters and agency staff.
Professional training and statutory courses sit in the same record as certifications, so a person’s readiness is a single answer.
Ask questions in plain language, such as “who can cover a confined-space entry at Harbour Point next Tuesday?”. Answers are drawn only from your register and link to the records used.
Supervisors get answers without learning filters, and every suggestion can be checked against the underlying certificate.
Who can cover a confined-space entry at Harbour Point next Tuesday?
2 people qualified and unassigned
Rania Mensah (valid to 14 Aug 2027) and Kwame Asante (valid to 2 Nov 2028). Kwame is based at Kestrel DC.
Sources: E-1042 · E-1091
Generate a pack per site, client contract or person: current qualifications, certificate files, renewal history and who approved each record.
Client prequalification and regulator requests are answered from one export instead of a week of chasing.
Evidence pack · Kestrel Logistics
Signature feature
A certification register tells you what people hold. The Coverage Map tells you whether the work you have planned is actually covered.
Each project, shift or role lists what it needs
For example: two confined-space entrants, three people trained for work at height, one gas-registered engineer and a first aider on every shift.
Assign the people you intend to send
CertTrack checks each person’s certificates against the project’s start and end dates, not just today.
Gaps and mid-project expiries are flagged
Red means nobody assigned holds it. Amber means it lapses before the work finishes.
Close the gap
Suggested cover lists qualified people who are not already assigned. Alternatively, book the renewal and track it to completion.
Harbour Point Estates · Nov 17, 2026 – Jan 29, 2027
71% covered
2 requirements need action
| Assigned | Confined spaceneed 2 | Heightneed 3 | Gas safeneed 1 | First aidneed 1 |
|---|---|---|---|---|
| Daniel OkaforPipe fitter | ||||
| Owen PriceHVAC technician | ||||
| Priya RamanGas engineer | ||||
| Hannah NovakHSE advisor | ||||
| Status | Gap | Met | At risk | Met |
How it works
Most teams start with an import of what they already have, then let uploads and reminders keep the register current.
Step 1
Upload a CSV from your HR system or spreadsheet. Map columns once; CertTrack builds the register and flags missing dates.
Step 2
Employees, managers or agencies upload certificates. Fields are extracted and low-confidence values are routed to a reviewer.
Step 3
List the qualifications required for each project, shift pattern or role. Assign the people you plan to send.
Step 4
The Coverage Map shows open and at-risk requirements, suggests qualified cover and books renewals before they lapse.
Step 5
Export evidence packs for clients and auditors, with approval history on every record.
Interactive demo
This is a working walkthrough of the product using a fictional facilities contractor. Search the register, approve an uploaded certificate, assign cover on the Coverage Map, or send a renewal reminder. Changes stay in your browser.
Nov 12, 2026
Assistant summary
4 project requirements are open across 3 projects. The earliest is Harbour Point Tower, starting Nov 17, 2026. 2 certificates have already expired.
All names, companies and records in this demo are fictional sample data. Reminders and bookings are simulated and nothing is sent.
Who it’s for
CertTrack is designed for organisations where a lapsed ticket stops work, fails an audit or puts someone at risk.
Technology
CertTrack’s architecture is designed around Amazon Web Services: documents are stored in Amazon S3 and read by Amazon Textract, AWS Lambda turns the extracted fields into verified register entries, Amazon Bedrock grounds the compliance assistant in each customer’s own records, and Amazon EventBridge and Amazon DynamoDB keep renewals and project coverage checked on a schedule.
Capture
Amazon S3
Certificate uploads land in encrypted, per-customer storage with lifecycle rules for retention.
Extract
Amazon Textract
Reads holder, qualification, certificate number, issuer and dates from PDFs and photos, with field confidence.
Process
AWS Lambda
Normalises extracted fields, matches them to the employee and qualification type, and routes low-confidence results to review.
Reason
Amazon Bedrock
Powers the compliance assistant and Coverage Map suggestions using only the customer’s own register as context.
Store and schedule
Amazon DynamoDB + Amazon EventBridge
DynamoDB holds people, qualifications and project requirements; EventBridge schedules renewal reminders and nightly coverage checks.
Design principles
Pricing
Every plan starts with a 14-day free trial of the full Growth feature set. No card is needed to start, and you choose a plan when the trial ends.
For small teams replacing a certification spreadsheet.
$4per month
Up to 15 employees · 1 site
For contractors and multi-site operators staffing live projects.
$25per month
Up to 75 employees · unlimited sites
For larger workforces, agencies and groups of companies.
Custom
75+ employees · multiple entities
Prices in US dollars, billed monthly. Taxes may apply.
Team
CertTrack was founded in 2026. The company is founder-led, and the founder works directly with every team that sets up a workspace.
Founder
Jimoh founded CertTrack in 2026 to replace the spreadsheets, shared folders and calendar reminders that most employers still use to keep track of certifications. He leads product, engineering and customer onboarding.
jimoh@certtrack.spaceGet started
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Contact
Questions about plans, data migration, or whether CertTrack fits your qualification framework? Send a message or email directly.
Any of the employee, their manager, an admin or a staffing agency. Every upload is reviewed or auto-approved according to your rules, and the approver is recorded.
Each extracted field carries a confidence score. Fields below your threshold go to a review queue, and nothing is marked valid until a person has confirmed it.
Yes. Start from common qualification types and add your own, including internal competencies and client-specific inductions.
No. CertTrack records and checks the qualifications you define. Competence and legal requirements remain your organisation’s decisions.